Conditions of hire

<h1>Current conditions of hire.</h1>

 

  1. The Gallery is available to individual artists or groups of artists working in Gloucestershire. We also collaborate with The Wilson, The University of Gloucestershire, Art Clubs and Photography Societies.
  2. It is not available for hire to entities looking to commercialise art or other products produced by others.
  3. The focus is on original creative work.
  4. As from January 1st 2008 we are limiting the maximum number of bookings to two per annum.
  5. 3 DAY HIRE. Hire periods are for 3 days at certain points in the year when footfall is unlikely to be “normal”. These periods are considered ideal for workshops, degree shows, art related meetings and demonstrations.
  6. 7 day hire OR 14 DAY HIRE. For the majority of the year the hire period is for one week but you may also book two consecutive weeks.
  7. Bookings during Jazz and Literature Festivals is subject to a special application and selection process. The forms and explanations re the new policy can be found on our web site under Festivals.
  8. Hiring Charges are £280 for a standard week (Wednesday to Tuesday) and £100 for a 3 day period.
  9. REGISTERED GALLERY USER: You are advised to register well in advance of booking, Registration is free but an essential pre-cursor to booking.
  10. A £100 deposit is payable as part of the booking process. This has to be paid on line by bank card via Paypal. NB Your deposit is non-returnable if you subsequently cancel.
  11. CONFIRMATION OF BOOKING. You will receive this immediately.
  12. The balance needs to be paid 12 weeks in advance of the booking. You will receive a statement of your account at that time with request for payment.
  13. HANGING/DISMANTLING. The hirer is responsible for all hanging and dismantling as well as taking responsibility in the event of missing or damaged equipment: (It is very easy to walk away with hanging hooks in your pockets)
  14. The hirer is responsible for organising and briefing stewards. The Gallery must not be left open and unattended at any time during the opening hours. 2 stewards are recommended at any one time.
  15. OPENING HOURS FOR 7 day HIRING. The obligatory core hours are 10am to 5pm daily for all 7 days. On your opening day you are permitted to open later than 10am to have time to hang and display. On your closing day you are permitted to close at 3pm facilitate dismantling.
  16. SUMMER HOURS. You may stay open until 9pm in the evening at your own discretion.
  17. OPENING HOURS FOR 3 DAY HIRING. No opening hours are stipulated.
  18. VEHICLES AND PARKING. There is strictly NO PARKING outside the Gallery except for during the Hanging period on the 1st day and the dismantling period on the last day. However do not park on the paved area given that this is not weight bearing. 3 Parking spaces are available behind the café but we share this facility with the Café.
  19. MAX SPEED AND SECURITY. Never drive at more than 5MPH inside the Gardens and always switch on your hazard warning lights.
  20. ACCESS TO GARDENS. The main vehicular access should always have bollards across. The central bollard has a combination padlock for which you will be given the code at your briefing. You must always replace the Bollard after entering and after leaving.
  21. WI-FI. You will be given the access codes for wi-fi at your briefing.
  22. The Gallery holds public liability Insurance BUT you are responsible for insuring the art work being displayed.
  23. The toilet is not available to the general public but stewards, the disabled and staff from the cafe may use it (when public conveniences not accessible)
  24. HEALTH AND SAFETY. Please read the Stewards file on arrival and take note of the Health and safety advice and other information.
  25. Outside advertising. We provide 3 large open banners and 2 large A Boards. These MUST be kept inside the Gallery at night and repositioned outside in the morning. Failure to comply will risk a charge in the event of damage through vandalism.

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. The Gardens Gallery website has been updated with a new home page, new contact & email page and a new exhibition diary
 

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